Visa Process

For Entry Visa

1. Covering letter of University/ Institute to the Department of Immigration and Emigration.
2. Recommendation of Vice Chancellor of the University/ Head of the Institute for the covering letter to the Department of Immigration and Emigration.
3. Certified copy of the passport of the applicant.
4. Certified copy of the selection letter which has been sent by the University/ Institute informing the student.
5. Police/ security clearance report for the student which had obtained from his/ her country of residence.

For Residence Area

1. Covering letter of University/ Institute to the Department of Immigration and Emigration.
2. Recommendation of Vice Chancellor of the University/ Head of the Institute for the covering letter to the Department of Immigration and Emigration.
3. Certified copy of the passport of the applicant.
4. Applications of Residence Visa recommendation of Vice Chancellor/ Head of the Institution and official seal.
5. Landing Entry/ Learning Entry visa of applicant (compulsory).

For the extension of Residence Visa.

1. Covering letter of University/ Institute to the Department of Immigration and Emigration.
2. Recommendation of Vice Chancellor of University/ Head of the Institute for the Department of Immigration and Emigration.
3. Certified copy of the passport of applicant.
4. Recommendation of Vice-Chancellor of the University/ Head of the Institute for the extension of the Residence Visa.
5. Details of students who apply for the extension.
6. If extension of Residence visa for lecturers is in the term of MoU, the full name and the signed date of MoU.
7. Prior approval letter obtained from the Secretary of Line Ministry for the service of Lecturer on a payment basis.

CHECK LIST FOR DOCUMENTS TO BE SUBMITTED ALONG WITH THE APPLICATION

For candidates with Sri Lankan passports

1. Advanced Level Certificates & Statement of Results certified by the relevant Examinations Board. (Please note that the certificates certified by the schools, embassies or certificates without the original certification will not be accepted)
2. Certified copies of the candidate’s passports (with visa) covering the period studied
3. Originals of the Foreign & Sri Lankan (if any) School Leaving Certificates of the candidate covering the period studied abroad.
4. Certified copy of the candidate’s Birth Certificate.
5. Originals of the Service Certificate/s of the Father/Mother/Guardian (only if parents expired) covering the period worked abroad.
6. Letter from the Ministry of Foreign Affairs, Sri Lanka forwarding the applications of the children of Sri Lankan diplomats worked/working abroad [Category (a)].
7. Originals of the Service Certificate/s (issued by the Ministry of Foreign Affairs, Sri Lanka) of parents who are Sri Lankan diplomats worked/working abroad, covering the six year period immediately prior to their child sitting the qualifying examination.
8. Certified copies (certified by the Ministry of Foreign Affairs, Sri Lanka) of the Letters of Assignment of parents who are Sri Lankan diplomats worked/working abroad, covering the six year period immediately prior to their child sitting the qualifying examination.

9. Certified copies of parents’/guardians’ passports (with visa) covering the period worked abroad
10. Documentary evidences to prove that the Guardian has been legally appointed, if parents expired.
11. Original letters issued by the banks stating the bank balances of the Father/Mother/Guardian in relevant foreign currencies (currency of the relevant country they have/are worked/ working) as documentary evidences in proof of the availability of sufficient funds [Not relevant for children of Sri Lankan diplomats(Category a)].
12. Certified copy of the certificate of Scholastic Aptitude Test (SAT) if the qualification considered is a High School Diploma.
13. Certified copy of the certificate of Test of English as a Foreign Language (TOEFL) or International English Language Testing System (IELTS) if studied in a language other than English.
14. Proof of the payment of US $ 100 as the Application Processing Fee.

For candidates with Foreign passports

1. Advanced Level Certificates & Statement of Results certified by the relevant Examinations Board. (Please note that the certificates certified by the schools, embassies or certificates without the original certification will not be accepted)
2. Original of the School Leaving Certificate from which the candidate sat the qualifying examination
3. Certified copy of the candidate’s Birth Certificate/National Identity Card
4. Certified copy of the candidate’s Citizenship Certificate (if any)
5. Letter from the Ministry of Foreign Affairs, Sri Lanka forwarding the applications of the children of foreign diplomats worked/working in Sri Lanka [Category (b)].
6. Originals of the Service Certificate/s (issued by the Ministry of Foreign Affairs, Sri Lanka) of parents who are foreign diplomats worked/working in Sri Lanka.
7. Certified copies (certified by the Ministry of Foreign Affairs, Sri Lanka) of the Letters of Assignment of parents who are foreign diplomats worked/working in Sri Lanka.
8. Original letters issued by the banks stating the bank balances of the Father/Mother/Guardian in relevant foreign currencies (currency of their own country) as documentary evidences in proof of the availability of sufficient funds.
9. Certified copy of the certificate of Scholastic Aptitude Test (SAT) if the qualification considered is a High School Diploma.
10. Certified copy of the certificate of Test of English as a Foreign Language (TOEFL) or International English Language Testing System (IELTS) if studied in a language other than English.
11. Proof of the payment of US $ 100 as the Application Processing Fee.

Important: A scanned copy of the application (in PDF format) including all its attachments should also be forwarded to foreignadmissions@ugc.ac.lk in parallel to posting the hardcopy of the application, on or before the closing date. Failure to send the scanned copy may cause delays in processing your application.